Program Management

P-Card managers and administrators can literally see all aspects of their card programs from a single pane of glass. This integration of various aspects of a card program allows for easy card holder and card administration, policy definition and enforcement, automated notification, spend analysis and detailed predefined as well as ad-hoc reporting. Further integration with P-Card Issuers allows for additional deeper integration of traditionally issuer- managed administrative tasks.

Policy Enforcement

Just defining policy is not enough. Policy must be enforced, audited, and updated to be continually effective. Accidents do happen, so does abuse and misuse, theft and fraud. Your program’s credibility is your responsibility and having the ability to manage your program’s reputation and respond to any and every threat is a great advantage. Documenting the treatment of policy violations enables accurate and consistent enforcement.

Workflow Automation

Whether it is a work request, policy violation, spend request or a question about the card program, having a single place and repeatable process for your card holders to communicate with you allows you to increase access to your program while maintaining the control around how work is requested and delivered. Time spent answering the phone, reading and responding to email, or taking notes from walk up work all distract you from managing your program as well as create different sources of data related to program administration. Consolidating all such activities into a single point brings all this disparate information into one place, along with the program and all of its related components.

Cardholder Management

Easy management of card holders and their associated cards and transactions is a must for any card program. This need is amplified as the program experiences growth. Managing card holder data should be an easy, consistent, and repeatable process that does not detract from your focus on managing your card program. P-Card managers and administrators have the ability to jump from a card holder record to related cards, transactions, spend, and requests for fast and easy access to all records.

Detailed Reporting

Getting access to the data behind your program is a key to your success in managing the program. Established reports help you narrow your focus to get at the data from your angle of interest. Ad-hoc reporting allows you to dig deeper looking at specific users, cards, dates, merchants or any number of other fields across any date range of transactions accumulated by your card holders. Purpose-built reports help identify specific types of card use, misuse, fraud and abuse so you can proactively manage how your cards are being used.

Spend Analysis

How does a department know how much they are spending? Can they find this information in one place, in real time? Not only can they do so but they can also see their entire departmental spend from all card programs organized into categories for easy reporting and planning. They can create custom categories as well to see a more detailed or applicable view of their departmental requirements. Roll-ups into the current month, quarter and year allow for easy review of individual transactions that made up the spend.